1. Acceptance of Quote & Scope of Work
2. Rescheduling
3. Payment Terms
The Client agrees to pay as per the specified payment schedule in the quote. Deposits, progress payments, and final balances must be made on time. Payments via Zip Money and credit card incur a surcharge. Non-payment or delayed payment may result in project delays, legal action, or contract termination.
For residential projects:
Final balances are due upon completion of work. Non-payment may result in withholding of the Care & Maintenance Guide and non-issue or voiding of warranties.
All installments must be paid in full as a single transaction. The Client must ensure their banking limits accommodate the full payment, as partial payments will not be accepted unless agreed in writing.
All invoices are payable in accordance with the terms specified on the invoice. A deposit is required to confirm booking and schedule works. The balance is due immediately upon completion unless otherwise agreed in writing.
Delayed or non-payment beyond the due date may result in a 5% interest charge applied to the total amount outstanding, calculated monthly until full payment is received. Failure to settle payment may also result in suspension of works, withholding of warranties, and further recovery action, including debt collection and associated legal costs.
4. Site Access
The Client must provide clear and uninterrupted access to the worksite, including adequate power, water, lighting and facilities.
The work area must be free from obstacles, debris, and non-fixtures.
If, during the site inspection, the entirety of the work area or concrete slab is not visible, the Contractor reserves the right to amend the quote when the substrate is visible and accessible.
The client must ensure that:
Failure to provide adequate site conditions may result in delays or the cancellation of the contract with applicable fees.
5. Pre-Installation & Worksite Conditions
The Contractor is not liable for damage to adjacent surfaces, fixtures, or property unless due to proven negligence. Moisture, existing cracks, or defects in the substrate can impact the final finish. The Client may request a moisture test at their expense. The Contractor does not warrant work performed on compromised concrete.
It is the Client’s responsibility to ensure the site is ready and suitable for the scheduled works to commence on the agreed start date. This includes ensuring the work area is clear, accessible and sufficiently protected from weather or other site conditions that may prevent the scheduled installation from proceeding.
Access to power and water must be available onsite for the duration of the project.
If the Client becomes aware, or reasonably should be aware, of any circumstance that may prevent the works from commencing as scheduled, the Client must notify the Contractor as soon as possible.
Where the Contractor attends site and is unable to commence or continue works due to inadequate access, incomplete preceding works, an unprepared or unsuitable site, or another site condition outside the Contractor’s control, the rescheduling and/or aborted attendance provisions of these Terms & Conditions may apply
Urban Floors’ decorative overlay systems are designed to build between 2–4mm in thickness, depending on the selected finish. If the client requires a greater build height or is aware that increased depth or levelling is necessary beneath the overlay, it is the client’s responsibility to notify Urban Floors prior to the quoting stage so that these works can be appropriately scoped and priced. Failure to advise may result in additional charges or project delays.
Any known issues with the substrate, including but not limited to excessive slope, movement, cracking, or dampness, must be disclosed prior to commencement. If issues are identified during works that were not visible or disclosed prior, Urban Floors reserves the right to issue a variation or suspend works until the issue is resolved.
The Client acknowledges:
6. Surface Conditions
a. Substrate Conditions & Moisture
The Client acknowledges that concrete substrates naturally contain moisture and are subject to movement and environmental changes that are outside the control of Urban Concrete Floors.
The Contractor is not responsible for issues arising from moisture within the slab, including high relative humidity, moisture vapour or hydrostatic pressure. Moisture levels can change over time due to weather, ground conditions or building use and may affect the performance or appearance of the finished floor.
If the Contractor raises concerns regarding potential moisture issues, the Client may request moisture testing at their expense. Where the Client elects not to proceed with recommended testing and instructs the Contractor to proceed with the Works, the Contractor shall not be liable for resulting moisture related defects, and any applicable warranty in relation to those issues shall be void.
Moisture testing must be requested in writing at least 7 days prior to commencement of the Works. The Client acknowledges that underlying moisture issues may not always be visible or identifiable during a site inspection.
Any moisture related issues occurring after installation, including but not limited to delamination, blistering or loss of adhesion, are not considered a defect in workmanship and are excluded from warranty.
b. Moisture Mitigation Systems
Where a moisture barrier or mitigation system, including but not limited to WB2K or similar, is applied, it is installed as a precaution based on site conditions at the time.
These systems are designed to reduce moisture risk but cannot guarantee that moisture related issues will not occur in the future. The Contractor is not liable for issues caused by ongoing or future moisture movement, regardless of whether such a system has been installed.
c. Installation Methods
The Contractor reserves the right to vary application or installation methods, processes or quantities from manufacturer or supplier recommendations where reasonably required, based on the Contractor’s experience and knowledge of the products, substrate, site, weather and environmental conditions, and the finish described in the quotation or Client Contract.
d. Existing Substrate Conditions
Quotes are provided on the assumption that the concrete substrate is sound, dry and fully cured.
The Client is responsible for advising the Contractor of any known issues with the concrete that may compromise the installation, performance or final appearance of the floor.
The Contractor is not responsible for the existing condition or quality of the concrete, including but not limited to spalling, cracking, deterioration, movement, contamination or other pre existing substrate conditions.
Should the Contractor’s works be delayed, altered or impacted as a result of undisclosed substrate conditions or the Client failing to comply with these Terms & Conditions, additional charges may apply.
e. Cracking, Movement & Drummy Concrete
The Client acknowledges that:
f. Divots & Existing Repairs
Existing divots and repairs will be assessed during preparation. Where practical, drummy or unsound repairs may be removed and replaced with more suitable material and divots may be ground or repaired.
Additional or extensive rectification may incur a variation. Due to the condition or extent of the existing substrate, repairs cannot always be guaranteed to produce a completely smooth or visually uniform surface.
g. Pre Existing Stains & Contamination
Concrete is porous and pre-existing oil, grease, chemicals, liquids and other contaminants may penetrate below the surface of the slab. The Contractor will make reasonable efforts during surface preparation to minimise their appearance; however, grinding and preparation cannot guarantee their complete removal.
Pre-existing staining, discolouration or contamination may remain visible through the completed floor, particularly with finishes such as Grind & Seal and Urban Warehouse where the existing concrete substrate remains visually integral to the finished surface. Any remaining or reappearing pre existing staining or discolouration is not considered a defect in workmanship.
Where contamination has penetrated the substrate, it may also affect the adhesion or performance of subsequently applied materials, which the Contractor cannot warrant.
h. Substrate Levels & Surface Preparation
Unless explicitly stated in the quotation, the Contractor’s scope of works does not include substrate levelling or rectification of uneven surfaces. Preparation and application of finishes will follow the existing contours, falls and levels of the substrate.
Should levelling works be required or requested, these will be assessed and quoted separately. The Contractor is not responsible for variations in floor levels, falls or undulations unless levelling or rectification has been specifically included in the quoted scope of works.
i. Edges & Restricted Access
The Contractor will make reasonable efforts to finish surface edges and areas beneath or adjacent to low lying or difficult to access fixtures to the best standard reasonably achievable within the project scope.
The Contractor is not responsible for existing edges that taper, crumble due to poor substrate quality, do not meet the perimeter, are uneven or curved, rise towards adjoining surfaces, meet specific heights such as tile trims, or are located beneath or adjacent to low lying obstacles.
Restricted access around fixtures, joinery, bathroom fittings or other obstacles may affect the appearance of these areas compared with unobstructed floor surfaces. Where such conditions require additional hand work, alter the scope of works or delay the installation, additional charges may apply.
7. Specific Finishes
Mechanical Polishing:
The Client must make themselves available, on site, for the initial grind to instruct the Contractor and/or approve the level of exposure of aggregate achieved.
Grind & Seal:
Industrial/Commercial Epoxy, PU Cement
Flake floors (garages) & Industrial Finishes:
8. Visual Anomalies in Finished Surfaces
The client acknowledges that:
9. Post-Installation Responsibilities
The Client must use the appropriate flooring protection if other trades are working onsite post-installation – this is outlined in our Care Guide upon handover.
If payment is elongated, and handover does not occur, the Contractor takes no responsibility for the condition of the floor that occurred due to the absence of the Care & Maintenance guide not having been sent due to non or late payment.
The Contractor is not responsible for:
10. Warranty and Guarantee
Urban Floors Australia Pty Ltd warrants and guarantees that the Services provided are fit for their intended purpose and will be free from any defects in material and workmanship under normal use and service and this warranty is provided in accordance with the applicable Australian laws and standards.
This warranty does not cover damage or defects resulting from neglect, misuse, accidents or alterations made to the products installed, caused by another person or entity that is not Urban Floors Australia Pty Ltd.
In addition, this warranty expressly excludes any works, inclusive but not limited to, repair works or rectification works that are required to our Services as a direct or indirect result of any defect or damage caused to the floors the subject of our Services from arising from any roof leaks, water leaks or water flowing onto the floors the subject of the Services from the commencement of our Services to completion of our Services.
1. Warranty and Limitation of Liability
To the fullest extent permitted under Victorian law:
2. Privacy & Payment Breach Consequences
The Contractor is bound by the Privacy Act 1988. In consideration of the Contractor not requiring a bank guarantee for the Works, the Client acknowledges and agrees that the Contractor may collect personal information from the Client or third parties, including personal details, contact information, financial data, and transaction details relevant to the contractual engagement.
3. Consequences of Payment Breach
Without prejudice to any other remedies available to the Contractor, if at any time the Client breaches any obligation under these Terms & Conditions, including failure to make payment, the Contractor reserves the right to suspend or terminate the installation and supply of goods and services. The Contractor will not be liable for any loss or damage suffered by the Client as a result of exercising these rights.
Additionally, the Contractor may cancel all or part of the installation that remains unfulfilled, and all outstanding amounts will become immediately due and payable if:
11. Cancellation & Termination
a. Cancellation by the Client
Once a project has been booked and scheduled, Urban Concrete Floors allocates installation time, labour and resources specifically to the Client’s project.
Where the Client cancels the project more than 4 business days prior to the scheduled commencement date, no standard cancellation fee will apply. However, the Client remains responsible for any project specific or non recoverable costs already incurred by the Contractor, including specially ordered materials, freight, accommodation, testing or other costs committed specifically to the project.
Where the Client cancels within 4 business days of the scheduled commencement date, the following cancellation fees apply:
i. Standard garage and smaller projects: $500 + GST.
ii. Residential decorative and other residential projects: $1,500 + GST or 10% of the total contract value, whichever is lower.
iii. Commercial and industrial projects: A reasonable cancellation fee having regard to the size and duration of the project, installation crew and resources allocated, and costs already incurred, up to a maximum of $5,000 + GST.
Any project specific or non recoverable costs already incurred may be charged in addition to the applicable cancellation fee.
The Contractor may deduct any applicable cancellation fee and outstanding project specific costs from monies already paid by the Client. Any remaining balance will be refunded to the Client.
The Contractor reserves the right, at its discretion, to reduce or waive a cancellation fee having regard to the circumstances of the cancellation.
b. Termination by the Contractor
If the Client fails to comply with these Terms & Conditions, the Contractor reserves the right to suspend or terminate the agreement. The Client remains liable for works completed, materials supplied or committed, and any other amounts properly owing under these Terms & Conditions.
12. Dispute Resolution & Termination
13. General Provisions
These Terms & Conditions are governed by Victorian law.
These Terms:
The Contractor may update these terms and apply them to all future projects.
If any clause is unenforceable, the remaining terms remain valid.
The Client consents to receiving marketing communications, with opt-out options available.
© Urban Concrete Floors – Last Revised August 2026
Download the full Terms & Conditions Urban Concrete Floors – August 2026.